10+ Beneficial features of Google Calendar

More people are using Google Calendar to plan their personal and professional calendars. But not everyone is entirely aware of its possibilities.

Teamwork is better-organized thanks to this app. It will be simpler to keep track of all your obligations and appointments the more you are aware of them. Please take a closer look at Google Calendar now, and let’s see how it is better than apple calendar.

Advantages of using Google Calendar

Every Google Workspace edition and free Gmail for private users come with the Google Calendar app pre-installed. The management of both individual and group calendars is greatly facilitated.

The application’s desktop and mobile versions are available, allowing you always to have it on hand.

As a result, you no longer need to use other applications or carry around a paper organizer because everything you write is synchronized in real-time across all of your devices.

The extensive functionality of Google Calendar is its most significant benefit. 13 fundamental tips are provided in this post to help you get the most out of the programme.

10+ Google Calendar features you need to know


Create shared calendars for projects

You can share additional calendars with other users through Google Workspace. The creation of a work schedule for the entire business, a particular department, or a specific project group is now simpler as a result. A shared schedule like this can be used to schedule meetings, designate holidays, and set significant project deadlines.

Open the Google Calendar application, click the plus sign next to “Other calendars,” and then choose “Create new calendar” to start a new calendar. The following action is to finalize the data and make it accessible to all company employees by selecting “Create calendar.”

Sharing your calendar with others

Scheduling events with numerous coworkers or friends can be complex. Users of Google Calendar receive recommendations for meeting times that will work with everyone who has been invited schedules.

When you log into Google Calendar, look for the three dots button to share your calendar with someone else (it will appear when you hover over the calendar’s name).

Select “Settings and sharing” from the drop-down list, then click “Add persons.” Additionally, you may define which permissions will be granted to users who have access to your schedule (they either gain access only to your availability details or can edit all your entries).

The calendar is automatically shared with the entire company in Google Workspace.

Goals and resolutions

Only the mobile version of Google Calendar has the objectives feature. After starting the programme, tap the “+” icon in the bottom right corner. From the options, choose “Goal.”

The activity’s type, frequency of operation, ideal time, and intended duration must all be decided upon before moving forward. Some activities can also be coupled with related software, such as Google Fit.

Additionally, Google Calendar will notify you when a task is due. Users can rate how well a task was completed and monitor their progress toward accomplishing goals.

Users are alerted in advance by the app when deadlines are approaching, and this avoids the circumstance were implementing a decision is impossible because of other overlapping operations.


You can view Google Calendar notifications on your computer or mobile device or by receiving an email to your mailbox.

Enter your Google Calendar login information to enable browser notifications. Then, click the gear icon and choose “Settings.”

‘General’ -> ‘Event settings’ should be on the left. Choose the alerts you wish to receive from the drop-down menu under “Notifications.”

Find “Events” in the settings area of the Google Calendar app for mobile devices after logging in. The user can then add, modify, or delete a notice from that point.

Creating a task list for a specific day

The ability to list tasks to organize your activity is another benefit of Google Calendar. Google has developed a separate application called “Tasks.” It is accessible through your Google Calendar, Keep, and Gmail mailboxes.

Using this application, you may plan your day’s tasks, manage them, and mark them as finished. Your task list is directly accessible in Google Calendar.

Click the “Tasks” option under “My calendars” on the calendar’s left. The timetable will automatic update.

Time zones

Time zones are an essential factor to take into account when hiring overseas contractors. Go to Settings > Time Zone > Display Additional Time Zone to make this possible.

Choose the time zone that interests you in the “Additional time zone” window; it will indicate as a tip in the daily preview.

Marking holidays and days off

The ability to designate holidays and vacation days may prove to be a handy tool in a global organization. You may import public holidays from all over the world into Google Calendar.

To do this, select “Settings” and then “Add calendar,” where “Browse calendars” can find and you can select the different religious and sporting activities you want to list on the schedule.

Exporting the calendar to PDF

It could also be helpful to have the ability to export the schedule to PDF. Click “Print” after selecting the gear icon. The date range, font type, and orientation must all be entered in a new window.

To obtain a hard copy of your schedule, you can print it here or export it as a PDF file.

Booking resources

Users can reserve resources like meeting rooms in Google Calendar and booking events. Projectors, corporate automobiles, guest offices, recreation spaces, office equipment, and other things and locations unique to your sector are some further examples.

You need to have an account with the administrator role to define and manage resources in the Google Admin. All users in the organization have access to resource reservations.

Remove weekends from Google Calendar

You can conceal weekends from view in Calendar to make the schedule more clear. Uncheck “Show weekends” under the “View choices” heading in the “Settings” menu.

Google Meet and attachments in the event invitation

You can also choose whether Google Calendar should automatically create a link to the Google Meet meeting under the “More options” section of the events you make. Find “Add conferencing” under “Event details” and choose “Google Meet.”

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