What is the Most Useful Feature of Cloud Faxing for Business?
Online faxing makes busy offices run more efficiently, and outdated equipment, like a fax machine, isn’t necessary. Staff members don’t want to stand in line to get faxes or have other workers read their private information. Traditional fax machines create these unwanted working conditions.
Information about customers gives sales reps an edge over their colleagues, and traditional faxing gives them access to too much information. Instead, workers can access fax records sent to them directly through cloud faxing. Employees and customers are better protected with advanced cloud faxing features.
Improved Accessibility and Remote Connections
While working remotely, travelers can send and receive faxes. Companies set up secure connections with their providers, and off-site workers send contracts, customer data, and sales records. Employees get a user account so they can view faxed documents as needed. Businesses with traveling workers find online faxing more convenient, and there are no security risks involved. Discuss online fax service pricing with a service provider and get started today.
Email to Fax Capabilities
Faxing services let workers fax from domain-based email accounts. With this design, companies get more security, as well as no access points to data centers and fax machines. Personal email accounts create access points at firewalls and in antivirus software. Domain-based emails are more secure. On the network, administrators block personal email accounts. The strategy stops criminals from exploiting vulnerabilities and ports. Sending faxes is simple when workers log into the online service and choose their domain-based email accounts.
Extensive Storage for Faxed Documents
Companies can scale cloud storage to meet their needs. A minimal fee is charged for increasing the storage capacity to handle incoming and outgoing faxes. Each worker’s role in the organization can influence access to cloud storage. Archived records give workers and the owner confirmation of all faxes sent and received.
It’s challenging for cybercriminals to access archived records, and companies limit worker access through permissions and authorizations. Cloud storage encrypts data to prevent unauthorized access. They can access it through their user accounts. Colleagues cannot get each other’s information or see incoming customer faxes.
Flat-Rate Fees for Faxing Service
There’s a flat-rate fee for online faxing. Providers create packages to suit a company’s faxing needs, and they offer a specific number of faxes per month. Flat-rate pricing helps businesses control overhead costs and save money. Customers adjust their faxing package if their needs change. The flat rate faxing option is available to all companies and does not require fax machines. The supplies and maintenance for traditional fax machines are expensive.
Electronic Fax Signature Features
Electronic signatures are available with cloud faxing services. Companies send contracts to customers with links to apply electronic signatures. Businesses keep digital records of signed contracts, and they’re legally binding. Companies save money by using online faxing and e-signatures. As soon as they get signed contracts back from clients, they can start working on upcoming projects.
Using cloud faxing makes operations easier for organizations. Features include remote access, high-grade encryption, email to fax, and cloud storage. Employees have user accounts with permissions and authorizations created by service providers. For online faxing, companies pay a flat rate and customize their package to suit their needs. Online faxing comes with e-signature services, which means contracts are signed faster. Find out more about online faxing and set up cloud faxing for your company.
